Monday - Friday8AM - 5PM
OfficesElectric House Ninian Way Wilnecote Tamworth B77 5DE

Administrative Support Assistant £19.5k – £22k

Key Accountabilities:

  • To be responsible for providing an efficient and prompt administrative service to all technical departments, to include:
  • Accurate typing and compilation of client project related emails, reports and any other documents controlled by the Quality Management System (QMS) to the agreed deadlines
  • Ensure stationery requirements are fulfilled for the timely despatch of project related work
  • Booking courier collections, ensuring delivery is completed and the transaction recorded
  • In the absence of technical staff ensure post, emails and messages are dealt with
  • Printing, photocopying, scanning and shredding confidential documents
  • Hotel, conference bookings and travel arrangements
  • Update departmental project lists
  • Maintain CPD records for Technical Directors
  • Finalise timesheets for Technical Directors
  • Organise food and beverages for client meetings
  • Ensure the need for additional administrative support is raised where appropriate.
  • Assist with facilities tasks
  • Weekly replenishment of fruit, milk and stock facilities supplies
  • Replace spent light bulbs
  • Engage external service providers to carry out repairs, grounds maintenance etc.
  • General facilities purchasing as instructed
  • Monitor heating oil gauge and organise timely replenishment
  • Fleet management
  • Manage and organise the timely servicing and MOT tests of company vehicles
  • Organise periodic tyre checks and replacement tyres as required
  • Book in cars for mechanical repair or glass repair/replacement as required
  • Manage pool cars, booking and maintenance
  • Manage the booking and use of hire cars
  • IT support
  • Main liaison with the IT service provider during companywide IT issues
  • Monitor and make changes to the telephone software system when required
  • Liaise with the IT service provider to set up PC profile, email address etc. for new starters
  • Carry out a twice weekly hard drive backup of the servers and store safely off site
  • Providing assistance to cover holidays or sickness absence to include the Assistant to Directors, reception and the filing department.
  • Adhere to all procedures in accordance with the QMS.
  • Carry out audits of the QMS and Health & Safety (H&S) systems.
  • Administer the purchase order system
  • Program and organise internal seminars
  • Maintain and update approved suppliers database
  • Produce monthly Google analytical reports and client project closure reports
  • Filing of committee related documents
  • Assist with H&S administration as instructed
  • Monitor and update the lone working record & follow the reporting procedure
  • Assist with QMS administration as instructed
  • Program and organise staff events/activities
  • Monitor and arrange for the renewal of annual staff subscriptions to committees
  • Monitor and arrange for the renewal of advertisements in publications
  • Maintain a daily timesheet of activities and chargeable work
  • To undertake a range of duties arising out of the overall workload of the Company

 

Skills, Knowledge and Experience

  • Attention to detail, high degree of accuracy and precision
  • Proficient high speed typing skills
  • Previous administrative support experience
  • IT literate – conversant with Microsoft Office software
  • Word and excel formatting skills
  • Strong autonomous efficiency and organisational skills
  • Ability to prioritise work and meet tight deadlines
  • Excellent professional communication skills
  • Flexible, helpful and friendly can do approach
  • Commitment to high standards of conduct and to the quality of work produced
  • Full driving licence

 

Health & Safety Responsibilities

All employees have legal obligations to take care of their own health and safety and that of others who could be affected by their acts or omissions. Employees must conduct themselves in a manner which is consistent with safe operation so that their health and safety is ensured but also other persons who might be affected

In particular employees should:

  • Co-operate through compliance with the requirements of the EHS management system
  • Ensure that they operate in a safe manner and that they do not affect the health or safety of others who may be affected by their acts or omissions
  • Work in accordance with their training and instruction
  • Report any defect in any control measures that has been provided
  • Report anything which might constitute a serious danger

Apply for this position

Allowed Type(s): .pdf, .doc, .docx

inpgroup

INP GROUPAbout Us
Our goal, at INP Group, is to provide our clients and candidates with the highest levels of quality, service, integrity and confidentiality at all times.
GET IN TOUCHINP Group Social links
Follow us on social media!
INP GroupHeadquarters
Our goal, at INP-Group, is to provide our clients and candidates with the highest levels of quality, service, integrity and confidentiality at all times.
GET IN TOUCHConnect with us
Taking seamless key performance indicators offline to maximise the long tail.